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Job Description

Job ref: 1136

Company Name: Bartercard

Vacancies: Unspecified

Posted on: 04/02/2010-15:26

Job title: Receptionist

Job Role: Receptionist

Categories: Other

Locations: Kuwait

Experience Level: 2 to 5 Years

Educational Qualification: Certification/diploma

Salary: Unspecified

Career Level: Mid Career (2+ years of experience)

Job Type: Permanent ,

Job Status: Full Time ,

Job Skills: Responsibility
1. Provide office support services in order to ensure efficiency and effectiveness within the
Hamlet Office

Main Activities
· Receive, direct and relay telephone messages and fax messages
· Direct the First Nations Members and the general public to the appropriate staff
member
· Pick up and deliver the mail
· Open and date stamp all general correspondence
· Maintain the general filing system and file all correspondence
· Assist in the planning and preparation of meetings, conferences and conference
telephone calls
· Make preparations for Council and committee meetings
· Maintain an adequate inventory of office supplies
· Respond to public inquiries
· Provide word-processing and secretarial support

2. Perform clerical duties in order to maintain Hamlet administration

Main Activities
· Develop and maintain a current and accurate filing system
· Monitor the use of supplies and equipment
· Coordinate the repair and maintenance of office equipment

3. Performs receptionist functions

Main Activities
· Answer all incoming calls and handle caller’s inquiries whenever possible
· Re-direct calls as appropriate and take adequate messages when required
· Greet, assist and/or direct clients, visitors and the general public

4. Support the Executive Director and other staff

Main Activities
· Assist the Executive Director and other staff as requested
· Provide administrative services for the Executive Director

5. Perform other related duties as required.

Skills

The incumbent must demonstrate the following skills:
· team building
· analytical and problem solving

skills
· decision making skills
· effective verbal and listening

communications skills
· Speaks English
· computer skills
· stress management skills
· time management skills

Personal Attributes
The incumbent must demonstrate the following personal attributes:

· be honest and trustworthy
· be respectful
· possess cultural awareness and sensitivity
· be flexible
· demonstrate sound work ethics

The Receptionist would normally attain the required knowledge, skills and attitudes through
completion of an office procedures course combined with related experience. Equivalencies will
be considered.

Job Description: Responsibility
1. Provide office support services in order to ensure efficiency and effectiveness within the
Hamlet Office

Main Activities
· Receive, direct and relay telephone messages and fax messages
· Direct the First Nations Members and the general public to the appropriate staff
member
· Pick up and deliver the mail
· Open and date stamp all general correspondence
· Maintain the general filing system and file all correspondence
· Assist in the planning and preparation of meetings, conferences and conference
telephone calls
· Make preparations for Council and committee meetings
· Maintain an adequate inventory of office supplies
· Respond to public inquiries
· Provide word-processing and secretarial support

2. Perform clerical duties in order to maintain Hamlet administration

Main Activities
· Develop and maintain a current and accurate filing system
· Monitor the use of supplies and equipment
· Coordinate the repair and maintenance of office equipment

3. Performs receptionist functions

Main Activities
· Answer all incoming calls and handle caller’s inquiries whenever possible
· Re-direct calls as appropriate and take adequate messages when required
· Greet, assist and/or direct clients, visitors and the general public

4. Support the Executive Director and other staff

Main Activities
· Assist the Executive Director and other staff as requested
· Provide administrative services for the Executive Director

5. Perform other related duties as required.

Skills

The incumbent must demonstrate the following skills:
· team building
· analytical and problem solving

skills
· decision making skills
· effective verbal and listening

communications skills
· Speaks English
· computer skills
· stress management skills
· time management skills

Personal Attributes
The incumbent must demonstrate the following personal attributes:

· be honest and trustworthy
· be respectful
· possess cultural awareness and sensitivity
· be flexible
· demonstrate sound work ethics

The Receptionist would normally attain the required knowledge, skills and attitudes through
completion of an office procedures course combined with related experience. Equivalencies will
be considered.


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